Defence Recruitment Documents
Defence Documents Checklist: Application, SSB, Physical, Medical and Verification Records
Prepare defence recruitment documents stage by stage for Army, Navy, Air Force, NDA, CDS and related routes.
Official verification note: Certificate format, validity, upload rules, SSB papers, physical-stage instructions, medical forms and verification requirements can change. Follow the active official notification and call letter.
Stage-Wise Defence Document Checklist
| Stage | Documents to Prepare |
|---|---|
| Before Application | Education records, ID, photo, signature, category/domicile records where applicable |
| Online Application | Correct uploads, registration number, application PDF and payment record |
| Written Exam | Admit card, accepted photo ID and exam instructions |
| SSB / Service Selection | Call letter, education originals, identity records and route-specific forms |
| Physical / Rally Stage | Call letter, ID, declarations, certificates and instructions named by the route |
| Medical Examination | Medical call letter, ID and any official medical forms or records requested |
| Final Verification / Joining | Originals, photocopies, character or verification records and joining instructions |
Core Identity and Application Records
- Accepted photo ID.
- Recent photograph and signature.
- Registration number and login details stored securely.
- Submitted application PDF.
- Payment receipt where applicable.
- Admit card, call letter and official communications.
Education Documents
- 10th certificate for date-of-birth proof where accepted.
- 12th certificate and marksheets for NDA and other 12th-level routes.
- Degree certificate or provisional proof for CDS and graduate routes.
- Semester-wise or year-wise marksheets.
- Engineering, diploma, ITI or technical qualification proof where required.
Domicile, Category and Special Certificates
- Domicile or residence proof where required.
- SC/ST/OBC/EWS or other category documents where applicable.
- NCC certificate where claimed.
- Sports certificate where officially accepted.
- Relation, service or ex-servicemen-related proof only where the route permits it.
SSB Documents
SSB instructions can vary by route. Prepare the call letter, education originals, identity records, photocopies, photographs and any route-specific forms named in the official instructions.
Physical and Medical Stage Documents
Carry only the records requested by the official call letter or recruitment instructions. Do not assume a generic fitness certificate can replace an official medical examination.
Common Document Problems
- Name mismatch between ID and education records.
- Wrong date of birth.
- Missing original certificates.
- Invalid or wrong-format category proof.
- Blurred uploads.
- Not saving the final application PDF.
- Carrying unofficial medical documents instead of following call-letter instructions.
Document Preparation Timeline
- Before notification: scan core records and fix mismatches.
- During application: save every submission and payment record.
- Before written/SSB/physical stages: review the latest call letter.
- Before medical or joining: arrange originals and photocopies in the required order.
Safety: Do not share passwords, OTPs or original documents with unofficial agents. Never pay for selection, SSB recommendation, medical clearance or appointment letters. JobNotifie is informational.
Related Guides
After 10th | After 12th | After Graduation | NDA Guide | CDS Guide
FAQs
Is the 10th certificate required?
It is commonly used as date-of-birth proof, but the exact requirement depends on the route.
Should I carry originals?
Yes, where the official verification or SSB instructions require them.
Are scanned copies enough?
They are used for online application, but later stages may require originals and photocopies.
Do SSB documents differ from exam-day documents?
Yes. SSB call letters usually include separate instructions.
Can I submit a private medical fitness certificate?
Only where the official instructions accept it; it does not replace the official medical examination.
What should I save after applying?
Save the application PDF, registration number, payment record and official communications.